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Think about it. Referrals happen everywhere. As the recruiter in the office, you’re being sent referrals over email, text, Slack, in person (like you’ll be able to remember the conversation) and there’s even a stack of referred resumes on your desk. The amount of time it takes to sort through and appropriately catalog referrals is frankly not worth the fuss.

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In the past 6 years I have been on the hiring side of things. I have read a thousand resumes and have interviewed probably more than a hundred engineers, both senior, junior and interns, and have seen common mistakes that cost people an invitation to even the first interview. In this post I will try to summarize the common mistakes and give advice how to avoid them.

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Employee referrals are known to result in more efficient hiring. U.S. companies hire 29 percent of their workforce through referrals—and at least 88 percent of employers love employee referrals. At companies like Ernst & Young, referrals can account for up to 45 percent of non-entry level hires, according to The New York Times.

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Hubspot, the inbound marketing and sales software for social media marketing, content management, web analytics and search engine optimization, has one of the best employee referral programs in the industry. Devon Brown, Recruiting Manager at Hubspot, is one of the secret forces behind this success.

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When it comes to hiring, timing is everything. How many stories have you heard about the right person getting hired because they were in the right place at the right time? Or even more common, the right person was referred at the right time. Finding and sending referrals isn’t always the clearest and easiest process for people. And the only way to start getting a consistent flow of referrals is by making the process as easy as possible. Follow these 3 steps to simplify your referral hiring.